Final MOM of the Second Excom meeting held on 19th January 2018 2-Feb
Win the TALK UP TOASTMASTERS Award 1-Feb
Organise an Effective Area Contest -- 31-Jan
Are You Reaping the Full Benefit – 25-Jan
Nominations to District Leadership roles closes in a week! --- 24-Jan
Election of Annual Club Officers for the year July 2018 - June 2019 ------ 23-Jan
|End of March||Club President appoints Nomination Committee|
|April||Nomination committee seeks out qualified candidates from active club members|
|Last meeting in April||Nomination committee presents report (at least 2 weeks prior to election)|
|First Meeting in May||Hold elections|
|Mid May||Upload the officers information online at Club Central (DCP Credit)|
|May-June||Current President receives Club Officer Leadership Handbooks from WHQ (Ensure club mailing address is updated online at Club Central)|
|June-August||Club Officers Training (COT) first round|
|1st July||New officers take charge|
Election of Area Director for next term July 2018 - June 2019 ------ 23-Jan
|End of March||Area Director issues written notice to all Club Presidents about Area Director election (stating election date, candidate qualification, voting members, deadline for submission of nomination etc)|
|Mid April (or the deadline set by AD)||Club President contacts all club members and forward nomination for Area Director position to the AD|
|4th May||Annual District Council meeting (during DTAC)|
|Latest by 1st June||Complete Area Director Election (up to FOUR weeks after the District Council meeting)|
|End June||District Leader Training (During first District Excom of the new term)|
|1st July||Newly elected officers take charge|
Logo on Trophies - Protect Toastmasters Branding Values -23-Jan
As the contest season has begun, leaders may be arranging trophies, certificates and gift material. As it is very likely that the recipients will display these recognition items proudly to the world, it is very important that the branding guidelines are followed in order to uphold the branding consistency and to avoid any branding violations.
Authorized to use TI’s trademarks
Not Authorized to use TI’s trademarks
Clubs, areas, divisions, and districts
Stationery, business cards, bulletins, newsletters, electronic media, Web pages, program covers, agendas, and similar items only if directly related to and focused on the mission
Articles such as trophies, ribbons, banners, certificates, clothing or other items, except by specific, prior written authorization from the Chief Executive Officer
Season’s Greetings from District 105 22-Dec-17
Dear Respected Club Presidents and VP Education,
On the joyful occasion of Christmas and New Year, District 105 wishes you and your family a very prosperous and peaceful year ahead.
By serving as a Club Officer for the past six months, you have undertaken a great responsibility. You have the exciting opportunity to aid your Club's success and gain valuable hands-on leadership experience. There could have been many stressful moments during this period. This is the right time to review the experience and make amendment while preparing for the remaining term in the office. A 'burnout' is a common situation encountered by officers in the Club Executive Committee. Analysis of the situation, implementation of slight changes in the approach and making the remaining term enjoyable is very much possible. Please see attached extract from Toastmasters Magazine, to assist you further. Don't miss the fun!
Have a wonderful time. District 105 will continue to focus on providing the best experience to our members.
First notice for Second Excom meeting on 19th Jan 2018 7-Dec-17
District 105 Mid Year Awards 4-Dec-17
“Continuous Effort – Not Strength or Intelligence – is the Key to Unlocking Our Potential” – Winston Churchill
As we approach the mid year mark, it is heartwarming to see the clubs thriving. District has already announced following mid year awards at the beginning of the term:-
|MEMBERSHIP MAXIMUS AWARD||Add 10 new / dual / reinstated members to the club during November - December||31-Dec-17|
|CLUB DCP ACHIEVER AWARD||Achieve 6 out of 10 DCP goals by 5th January 2018||05-Jan-18|
|CLUB FAST TRACK CC AWARD||Upload 4 CCs by 5th January 2018||05-Jan-18|
|CLUB FAST TRACK AC AWARD||Upload 2 ACs by 5th January 2018||05-Jan-18|
|CLUB FAST TRACK CL/AL AWARD||Upload 2 CL / AL by 5th January 2018||05-Jan-18|
|SUPER 7 COT AWARD||Get all 7 club officers trained in both rounds of COTs||28-Feb-18|
Status as of 30th November is attached herewith. Many clubs are close to achieving the above awards. We will be glad to see more clubs in the winners list, leading to more celebration. Please encourage the clubs in your Area to work towards achieving the awards.
It is our intention to present the above awards to the deserving clubs at the earliest. Accordingly, we are planning to distribute ribbons / certificates during the District Executive Committee Meeting scheduled on 19th January,2018, to the Area / Division Director, to distribute to the winning clubs.
We encourage all the clubs to work on the awards and get maximum recognition.
Second Round COT 2-Dec-17
It is indeed great to see the continuing enthusiasm across the District, as the Second Round of COT is being arranged.
Congratulations to the four Divisions of Oman in coming together for the first time ever for conducting a combined COT session for all clubs in the country.
The second round of COT is very important to share the lessons learned during the first half of the term (most of the activities during second half will be similar to the first half - Dues renewal, Talk Up Toastmasters Award etc), to plan ahead, to visualise the success and to move in a focussed manner towards achieving the Club / Area / Division goals of the term.
Following files are attached herewith to use during the COT session as required:-
- Goals for December-March (power point presentation that can be included with the COT, for quick reminder of goals)
- 'Why Club Officer Training' (Article from TI Magazine that can be send alongwith the invitation to motivate officers to attend second round of COT)
May the second round COT be filled with value added education segments. Wishing you all the very best for the event.
Pathways Guides Coordinator 29-Nov-17
We are fast approaching the targeted date for the Pathways program to go live in our District, which is March 2018. I would like to acknowledge and thank all those Toastmasters who have applied for the Pathway Guide position. Appreciate their support to this endeavor as well as to the Pathways Ambassadors and the Chief Ambassador.
In order to facilitate and ensure that the next three months of our ride is slightly comfortable rather than with Turbulence, I am happy to announce that one of our PQD team members TM G. K. Lakshmi (HSBC Toastmasters Club, Division J) has volunteered to assist the team as the central Pathway Guides Coordinator for District 105. It's a pleasure when people like Lakshmi volunteer to take up such roles and I am sure with her commitment and support, it will be a very successful ride. Lakshmi will perform under the guidance of our able Chief Ambassador DTM Uma Radhakrishnan.
On behalf of all of us, I wish her all the best. Please circulate this message to all clubs in your respective Areas / Divisions without fail.
Invitation for Nomination 27-Nov-17
Dear District 105 Members,
As the District 105 Leadership Chair, it is my privilege to seek nominations for the Toastmasters Year commencing 1st July 2018.
Nominations are invited for the following positions:
For more details on the procedure, qualifications etc, please refer to District 105 website.
Toastmasters may nominate themselves or another Toastmaster, provided the qualification criteria are met.
Arabic Speech Contest Plan 14-Nov-17
In addition to the conventional English Speech Contests, District 105 promotes Arabic Speech Contests as well, starting from Club level, all the way up to District level. All clubs, irrespective of the meeting language followed, are encouraged to participate in Arabic Speech Contests (International, Humorous, Evaluation and Table Topics).
Please refer to Rulebook Page 5 Clause 1.B which states:- Contests must originate at the club level and proceed through the area, division, and district levels, respectively; only contests following this progression are permitted at each level. All clubs are eligible to advance contestants to the area level in all contests regardless of the contest language or the primary language of the club.)
Please note the following:
- Any club (irrespective of its language - English or Arabic) can participate in Arabic speech contest
- Club can either conduct the contest or nominate contestants to Area level.
- Area and Division level contests are must to be conducted to proceed to District level contests
- All Areas / Division contest can be held together on a single day to utilise the resources (judges etc) effectively.
Areas Directors under Divisions B, F, I and J are requested to contact their clubs and forward the list of clubs interested to participate in Arabic Speech Contest to Area 29 Director TM Ahmed Yahya with copy to PQD, latest by 15- December-2017, for contest preparation / arrangement.
As carried out last year, this year also, a combined Area and Division level Arabic speech contest will be organised (including judges) with the help of the only Arabic club in Dubai "UAE Leaders Toastmasters Club and its committed leaders DTM Essa Al Suwaidi and TM Ahmed Yahya.
For speech contest resources, please refer to District Website http://district105.org/index.php/resources/contest-resources
Final MOM of the first District 105 council meeting held on 20th October 2017 13-Nov-17
Dear District 105 Council member,
Further to the draft MOM distributed on 20th October, please find attached detailed final Minutes of First District 105 Council Meeting, for your information and records.
In order to serve you better, your feedback and valuable suggestions are very important. We request all the leaders who attended the council meeting (in person or via proxy) to click on the below link and complete the feedback form to help us, in our endeavour to provide a better learning experience in future.
Survey link: https://goo.gl/forms/1jSu7vVr7uepJErk2
Your opinion is very valuable to us.
AD / Div.D and Toastmaster of the Year Recognition (2016-17) 8-Nov-17
The level of commitment and dedication you all have put forward during your term last year as Area / Division directors was extra ordinary. The success we enjoy at District 105 today was due to strong foundation you have created together. Here is the opportunity to get recognized for your efforts.
In addition, please encourage the members who have shown outstanding performance during last year to apply for Toastmaster of the Year Award.
Keep up the good work by guiding the current leaders and taking District 105 to new heights.
Plan Well and Make the Best out of the Contest Season 8-Nov-17
Learn and Implement Lessons to Make the Future Brighter 7-Nov-17
“Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength” – Arnold Schwarzenegger
We are sure, with the remarkable job you have done during the last four months, you have gained a lot of quality experience to make you prepared for the remaining term and to help you lead at higher levels. As most of the activities of the first half are repeated during the second half, we will be able to plan better to bring more impressive results.
|First Half Activity||Second Half Activity||Remarks|
|Smedley Award (Aug-Sept)||Talk Up Toastmasters Award (Feb-March)||Spread awareness early, make use of club contest to attract more new/ dual/ reinstated members|
|October dues renewal for clubs (15-Aug to 30-Sept)||April dues renewal for clubs (15-Feb to 31-March)||Spread awareness to collect dues from members beginning January itself|
|AD Club Visit report submission (Jul-Nov)||AD Club Visit report submission (Jan-May)||Visit the club during contest, collect data from dashboard|
In addition, other activities during the second half are:-
- Speech contest at all levels
- District Nomination and Election process
- Re-alignment process for Clubs/ Areas/ Divisions
In order to serve the members better, we have created specific tabs for each of the above activity in District 105 Website.
By bringing the deserving comfort level for carrying out the above activities, it will be our focus to help in elevating all Areas to Presidents Distinguished Status. Review the status of your Area in dashboard and plan to complete the remaining tasks in the key performance areas:-
- Charter a new club in your Area by converting any lead
- Assist and guide the clubs to be Distinguished or higher.
Let us continue the winning streak and finish the term towards a grand celebration together!
“Show class, have pride, and display character. If you do, winning takes care of itself” – Paul Btyant
Strengthen the Clubs in Nov–Dec through Open House 6-Nov-17
Members are the backbone of our program. The one success factor that will make the biggest difference right now, for most clubs, is membership. It's not just about the numbers - it's about the people whose lives can be changed. The biggest service a club can provide is for the new members who join the club. They don't know it then that their lives are about to be changed. It's exciting being part of that change. Are you ready to be part of that life changing experience?
November – December is the right time to plan an Open House or a membership drive campaign because from January onwards the clubs get busy with the contest season. This can provide additional leadership opportunities for our members who want to complete their CL track (CL Project 6, 8 & 10). Additionally, any club that adds 10 new members in November - December will receive recognition for District 105 Membership Maximus Award.
Utilise this time to strengthen all clubs to 20+ members. We highly appreciate your continued dedication in strengthening the Toastmasters program in District 105.
Preparing District 105 for Long Term Growth 2-Nov-17
Reformed into a new District this year, the District 105 team has initiated our dream to bring back the past glory to our District through sincere service to our members and clubs. With the District’s long term goals in mind, we have already appointed the District Leadership Committee (DLC) Chairman and have initiated the nomination processfor 2018-19 term.
Having successfully served our District in the past as Area / Division / District leaders, we will be glad to see you utilizing your rich experience for further enhancing our District to its deserving glorious heights by moving on to the next level in District leadership. Watch out for the official call for nomination by end November through our District Website.
In case you have no intention to take up a District Leadership role, it will be highly appreciated if you can consider the other roles where your experience can be utilized and convey the interest by return mail:-
Dr. Ralph Smedley once said, “Here we are, with tremendous opportunity before us. I challenge you to get to work to bring us up to a higher level of service. Let us share with others the benefits we have gained for ourselves.”
High Performance Leadership 2-Nov-17
While it is imperative that we improve our skills as we move on in our Toastmaster's career, it is also necessary that we mark our goals every year and try to achieve them. One of the goals, I am sure, which many of you might have marked out would be to become a DISTINGUISHED TOASTMASTER (DTM). All the more because of the announcement that Pathways is underway and those of you who are half way or almost there, need to get to your goals as early as possible as well as keep up the quality of your learning.
One distinct requirement to get to the goal of becoming a DTM is the High Performance Leadership Program (HPL). We have many Toastmasters in our District who are either stuck or lack understanding or procrastinating on this one aspect. In order to assist you, we have in our PQD - 2017/18 team an HPL Expert - DTM Hariharan A.
Publish Your Success Stories 29-Oct-17
First, by reflection, which is noblest;
Second, by imitation, which is easiest;
and third by experience, which is the bitterest” – Confucius
MOM of the first council meeting held on 20th October 2017 – 20-Oct-17
Administration Manager, District 105
Speech Contests - Selection Sequence (Rulebook Section 3 B) – 16-Oct-17
In this context, I would request you to kindly refer to Section - General Rules for all Toastmaster Speech Contests; Point number 3 B - Selection Sequence.
Please note that District 105 would like to exercise the options as below:
- Eight weeks prior to the Area Contest, if an Area has four assigned clubs or fewer in good standing, two contestants from each club can participate at the Area level Contest.
- If a Division has four Areas or less, the two highest-placed available contestants from each Area will be allowed to compete at the Division contest.
Each Division can send the highest positioned available winner to the District level Contest during DTAC.
DTAC Early Bird Registration Closes on 20th October 2017 – 15-Oct-17
Ensure Club Representation at District Council Meeting – 14-Oct-17
Dear Club President and VP Education,
Congratulations on Achieving SMEDLEY Award – 14-Oct-17
Selection Criteria for Area / Division Director of the Year 2017-18 – 13-Oct-17
PATHWAYS GUIDES – 11-Oct-17
I’m sure that you are all excited about our upcoming Pathways Program and its modernized educational experience. We have already recruited individual Ambassadors who are doing a fantastic job creating an awareness about the program.
To ensure that we are ready for roll-out well before the dates which we presume will be during the first half of 2018, now would be a good time to recruit another set of officers, the Pathways Guides (PWGs). PWGs would be working along with the Pathway Ambassadors, to educate club members and officers on the program and support.
The timeline will be as follows:
Deadline to receive nominations : November 5, 2017
Review of applications : Between November 5, 2017 – November 25, 2017
District Appointment of PWGs : December 1, 2017
Please remember that your term will start only as per the timeline set by Toastmasters International. The above timeline is to make sure that our District is ready to get started when Pathways arrives in our District.
Let’s put our best foot forward!
Glory of First Quarter and Preparation for Second Quarter – 11-Oct-17
"Learn to enjoy every minute of your life. Be happy now. Don't wait for something outside of yourself to make you happy in the future. Think how really precious is the time you have to spend, whether it's at work or with your family. Every minute should be enjoyed and savored." - Earl Nightingale
The First Quarter of the current toastmasters year is just completed with flying colours, and we are already into the second one!
It was a great experience to witness the team spirit and collaborative approach by all of you in working towards the goals. Well Done! District 105 is so proud of you all for the dedicated efforts put in specially during the second half of September.
Some of the areas you have collectively contributed to reach excellence are:-
1) Successful Excom meeting on 16th June, value added education workshop / sessions in the presence of Toastmasters First Vice President DTM Deepak Menon
2) Club Officer Information submission by all clubs by 30th June (100%)
3) Area and Division Directors Training (100%)
4) Club Officer Training under direct supervision of PQD (close to 100%)
5) Proxy submission by clubs for international convention (close to 100%)
6) Successful Interactive Event by WCPS Manoj Vasudevan in Dubai and the media coverage thereafter
7) More than 100 clubs achieving Smedley Award
8) 6 new clubs chartered during first quarter
9) 186 out of 196 clubs completed October dues renewal.
The District is already geared up to start the Second Quarter, with detailed planning to make the First Council Meeting (scheduled on 20th October in Dubai) a memorable one. Avoiding conventional pattern, we have kept the official council meeting session to a minimum, allocating more time for value added education and training sessions that will be interesting and beneficial for our leaders.
As we move ahead, the following is the plan for the second quarter goals:-
Let us continue the momentum we have created collectively to reach a glorious status that we all can be proud of. Keep inspiring us with the excellent performance you are putting forward!
"We share one heart, one home, and one glorious destiny." - Donald Trump
Second Notice for First District 105 Council Meeting - 5-Oct-2017
Dear District Council Member,
I am sure, all of you are geared up to attend our first council meeting of District 105 on 20th October, 2017 from 8.30 am to 6.30 pm at the Emirates Headquarter Auditorium, Dubai, UAE.
Let me present the full information kit with online attachments. Don’t miss viewing them.
Few of you have already sent your confirmations via email. Since we require few more details, I am presenting an online form to be filled to avoid any registration delays at the venue. Please Click here to fill the online form.
We can achieve magical things when we come together as one team. Looking forward for a day of learning and fun, with each and every one of you on the 20th October 2017 in Dubai.
Saju Varghese, DTM
Administration Manager, District 105
Appointment of District Leadership Committee Chair – 1-Oct-2017
“Before you are a leader, success is all about growing yourself. When you become a leader, success is all about growing others.” – Jack Welch
District 105 announces the appointment of Devlal Sahadevan, DTM, as the District Leadership Committee (DLC) Chair for the year 2017-18.
The DLC will receive nominations from active members of District 105 for the following positions for the 2018-19 term:-
- - District Director
- - Program Quality Director
- - Club Growth Director
- - Division Directors
The activities of the Committee and their corresponding timelines are listed below:-
We wish all the very best to DTM Devlal Sahadevan in his new assignment.
Appointment of District Alignment Committee Chair – 1-Oct-2017
“Change will not come if we wait for some other person or some other time. We are the ones we’ve been waiting for. We are the change that we seek” – Barack Obama
District 105 announces the appointment of TM Ravi Moosad, ACG ALB, as District Alignment Chair for the year 2017-18.
The Alignment Committee will study the current club growth together with the current Division Directors and will put forward a plan for the next program year (starting July-2018), that will serve the clubs in the most effective way possible, while meeting TI policy requirements. The timeline for committee’s activities are listed below, for information:-
|December||Forms full Committee and collects background data|
|January/ February||Collects alignment changes gathering input from Area and Division Directors|
|March||Prepares Alignment Proposal and submits to District Excomfor review. Changes are notified to the clubs affected.|
|4-May||District Council approves final alignment (during DTAC)|
|1-July||New Division/ Area/ Club alignment comes into effect|
We wish all the very best to TM Ravi Moosad in his assignment and request support from Area and Division Directors to come up with the best re-alignment proposal for next year.
Make this September Amazing – 27-Sept-2017
“Leadership is the capacity to translate vision into reality” – Warren G Bennis
Are you experiencing what most of the Toastmasters leaders were experiencing for the past few days? If not, you may be missing out on some great opportunities!
It is amazing to see the leaders rise to the occasion and encourage each other to complete the September deadlines (Smedley Award and October dues renewal). Be it the direct calls, messages, mails, meetings in person, or the extra mile that the leaders have travelled while guiding the clubs to achieve their first TI ribbon of the year (Smedley Award), the positive energy generated was tremendous. Many club leaders were fortunate to breathe in the fragrance of service leadership while leading their clubs to glory.
More than 60 clubs have already confirmed winning SMEDLEY Award by adding FIVE new / dual / reinstated members during August / September period. While registering the members, please ensure to select start date of membership as 1st September. District 105 is all set to celebrate the incredible feat of achieving maximum number of SMEDLEY Award winning clubs! JOIN and BE A PART OF IT! Let the last few days of September witness an amazing experience in your leadership!
“Community organizing is all about building grassroots support. It’s all about identifying the people around you with whom you can create a common, passionate cause. And it’s about ignoring the conventional wisdom of company politics and instead playing the game by very different rules” – Tom Peters
HPL and EASYSPEAK Champion Appointment – 16-Sept-2017
It is an honor to announce two more additions into the PQD Team for the year 2017-18. I shall shortly make this announcement on the District Facebook page, but wished to send all of you a mail so that it would be easy for you to communicate to your respective clubs.
It is the endeavor of this team to help you with all education efforts. It is also our aim to serve you to the best of our abilities so that we end up with every club in our District as Distinguished Clubs or above.
DTM AYYAP HARIHARAN - HPL CHAMPION
I would like to extend our warm welcome to DTM Ayyap Hariharan, member of Star of Arabia, Area 33, Division J. Hariharan is a Strategist, Communications Specialist, Advisor, Consultant, Trainer & Educator by profession. He has been a Toastmaster from the Year 2007 and achieved his DTM in the year 2016. He has served the club as President as well as been the Area Director, Area 82, Division J. He has 40 years of Senior Management Experience in large organizations.
He shall be our HIGH PERFORMANCE LEADERSHIP CHAMPION. Any matters related to clarification, education, training related to this program can be escalated to DTM Hariharan directly. I am sure quite a few Toastmasters who wish to complete their journey towards DTM before Pathways is introduced, will look up to Hariharan for advise and assistance.
TM ESHWARI VENUGOPAL - EASY SPEAK CHAMPION
I would like to extent our warm welcome to TM Eshwari Venugopal. Eshwari is a Toastmaster from TGIS Toastmasters club, Area 23, Division B and is presently the Vice President Education of the Club. She is presently employed with Dubai Customs as a Programmer. She is a strong advocate of mental health and humanitarian volunteering with multiple Organizations.
Easy Speak is a platform which Toastmasters International recommends for TM clubs. This is a platform which makes work and monitoring easy for Vice President Education in clubs. A tool where you can align your goals, set parameters for members to follow, complete their projects, roles as well as create meeting Agendas. This tool is wonderful and has a lot to offer. In fact, I am a member of the Firebirds Online Toastmasters Club and was amazed to look at the tool and how it is managed.
TM Eshwari is an expert in this domain and she has implemented this in her club at the beginning of this Toastmaster year. Not only that, she is helping us implement this tool in many clubs across the United Arab Emirates. We wish that all Toastmaster clubs in our District take her assistance and try to implement this tool. The best part of this tool is the interaction between club Vice President Educations of different clubs - in fact, any club in the world which is on this platform is visible to all the clubs - dates of meeting, country, venue, agenda etc., I am enjoying the fruits of this tool and I wish this is implemented all over the District.
At your service,
PQD and the team,
District 105 Expenses Claim Process and Policy – 16-Sept-2017
Please find the Voucher for claiming approved expenses along with the Policy and Limits for the expenses which can be claimed from the District funds. We have attempted to make the process simpler. Please feel free to write to me should you need any clarifications on the process.
As Toastmasters International is a non-profit organisation, we have to follow strict auditing guidelines and stick to the process outlined. The finance team comprising of TM Aravind Edayillam, TM Manu Nair and TM CS Arun will do their best to ensure a smooth financial process.
Though the standard rule is for the claims to be submitted within 60 days of incurring the expense, as an exception, the expenses incurred between 1st July 2017 and 31st July 2017 can be submitted till 30th September 2017. For all expenses incurred after the 1st August 2017, the standard rule applies.
With best regards
R Ramesh Anantharaman, DTM
District Finance Manager (District 105),
Final District 105 Budget for Acceptance – 14-Sept-2017
We have received consent from TI on the District budget, which the District Finance Manager has been working on for past several weeks, by communicating with TI and improving it regularly to meet TI's financial policies and to support District's vision.
Though the budget demands an additional US$51,784 from TI funds to meet deficiency, it has been granted considering the strong vision we have for our District this year:-
- To assist all Areas to be Presidents Distinguished
- To support all Clubs to be Distinguished
We are glad to present the details of the District budget in the attached file.
Due to the geographical nature of the District, travel expenses consume majority of the funds. Yet, we have made the maximum possible fund allocation to the two key performance areas
- Education and Training (Values added sessions, Effective Workshops, COT)
- Marketing (new clubs, new members)
Please go through the attached file for details of the District budget. Appreciate if you can reply with your acceptance / approval before this Saturday, 16th September 2017. We will then send the confirmation to TI so that we can get the funds released for reimbursement. Please keep all the bills related to COT etc ready for reimbursement.
Thank you for your continued support in serving you.
Key Performance Areas for September – 11-Sept-2017
Congratulations on the successful phase so far. As a result of your commitment and dedication during the first two months, the District has witnessed its best performance ever. Successful completion of Club Officers Training, Club proxy assignment and starting of dues renewal have proved that you can lead the Clubs/ Area/ Division to excellence in this year through focused efforts.
During the month of September, the critical performance areas are:
- October dues renewal for all clubs
- Smedley Award for all clubs
With direct follow up and guidance to the clubs in next three weeks, we can ensure that both the above goals are completed well ahead of the deadline (30th September), creating another opportunity to celebrate collective success.
October Dues Renewal:-
Clubs shall be encouraged to go for renewal of all the base members and new members.
The clubs with less than a charter strength of 20 members shall be aiming to meet the magic figure of 20 to ensure sustainability.
For struggling clubs, October dues renewal of the Club Excom members (7 officers and Immediate Past President) alone can meet the minimum requirement (renewal of 8 members).
Refer to daily updated October dues renewal status in the dashboard.
Aim to achieve 100% clubs in your Area/ Division to win Smedley Award and create an unprecedented success story during your term as Area/ Division Director.
Finding 5 new members may be challenging for some clubs, specially the corporate clubs. However, finding 5 dual or re-instated members and encouraging them to join the club can be comparatively easy. The club can initially register the dual/ reinstated members for the month of September (start date of membership 1st September and end date of membership 30th September) by paying only $7.5 per member. Once the dual/ reinstated member decides to continue with the club, they can pay the full club dues and renew membership for next six months (till March 2018).
Let us aim to achieve 100% Club Dues Renewal and Smedley Award.
First Notice for First District 105 Council Meeting-20-Oct-2017 – 7-Sept-2017
Greetings from the District Office.
This is the first notice for the First District 105 Council Meeting to be held on Friday, 20th October 2017 from 8:30 to 18:30 Hrs at Emirates Auditorium, Emirates Airlines Headquarters, Dubai, United Arab Emirates.
Value added education sessions and interactive workshops lead by Toastmasters International Director and Region Advisor are being planned as part of the council meeting. Please mark your calendar and start preparing your travel plans to attend the meeting.
Looking forward for your attendance at The District 105 Council Meeting on 20th October 2017. Your early confirmation will be highly appreciated.
Please forward this email with the attachment to the President and VP-Education of all the clubs under your Area.
Saju Varghese, ACS ALB
Administration Manager, District 105,
September – The Month of Happenings in Toastmasters Clubs – 1-Sept-2017
Greeting from District 105 Director, Sunil Kottarathil, DTM
Dear Club Officers,
Congratulations for an effective kick start of Toastmasters year. While June to August is the period for training and strengthening the base by preparing club success plan, September is the month of happenings – real action to get maximum satisfaction as a club officer!
Submit the club members dues renewal through Club Central at the earliest without waiting for the deadline of September 30th. The requirements are:-
- Dues renewal for 8 members – minimum requirement for club to be in good standing
- Dues renewal for 25 members by 10th September – to earn D105 Lead and Win Award
Ensure membership retention by following up with the members who are yet to pay the dues.
Add 5 new / dual / reinstated members during September and earn the first ribbon of the year – The Smedley Award. To qualify for the award, pay special attention on the following while registering the new members through Club Central:-
- Start date of membership shall be either 1-Aug or 1-Sept.
- End date of membership can be 30-Sept or 31-Mar
September is the best time to bring back past members to the club. Invite them, re-instate them for one month by paying US$ 7.50 and later renew them for the next six months.
Ensure the deserving members get sponsorship credit for bringing in new/ dual/ reinstate members, by selecting the sponsor tag while registering the member through Club Central.
Utilise each and every opportunity to celebrate success. Ensure the club celebrates winning Smedley Award. May the achievement raise the level of enthusiasm among the members. Let the new energy take the club to new heights.
IMPLEMENT BEST PRACTICES
Over the years clubs find the best practices that work for them. Capture them and implement to take the club to new heights. Refer to some of the best practices in District 105 website that can be followed by your club.
Make this year the best in your Toastmasters journey, by implementing the service leadership as a club officer in your club.
Make the Best Out of Your Toastmasters Journey – 1-Sept-2017
Greeting from District 105 Director, Sunil Kottarathil, DTM
Two months into the new toastmasters year, District 105 is all set to ensure positive learning experience for each of our members. Here are few tips:-
FOCUS ON YOUR PROGRESS
Plan to achieve at least one Educational Award (CC, CL, ACB, ALB, HPL etc) during this toastmasters year. Keep growing by utilizing the Toastmasters Education Program effectively. More exciting learning modules will be added to the Toastmasters Education Program through PATHWAYS, which will be available from early 2018.
Pay your club dues to the club treasurer and renew your membership for Oct-March term today (if not done already).
SPREAD THE BENEFIT
Invite your friends to join your club. Toastmasters International has a yearly contest to reward individuals who sponsor five, 10 and 15 members. Bring in 5 members to your club and earn a unique blue pin directly from Toastmasters International.
HELP YOUR CLUB ACHIEVE SMEDLEY AWARD
September is the month for strengthening the club by bringing in new members. Help your club to add 5 new / dual / reinstated members during September and receive the first ribbon of the year – The Smedley Award!
By adding new members, your club will benefit:
Increasing more meeting participation
Improving learning opportunities
Adding chances to hone new skills
KEEP UP TO DATE THROUGH DISTRICT WEBSITE & FACEBOOK PAGE
Know more about the District 105 and its structure from District 105 website. Explore the resources and links provided to make your toastmasters journey more meaningful. Refer to the list of District Awards and Recognition and plan to earn as many recognitionduringthis year.
Join the District 105 Facebook Page and read member and club experience / events across District 105 (Jordan, Lebanon, Oman and UAE). Share your toastmasters experience! Let the World Know!
When you grow utilizing Toastmasters Education Program, you are growing –
- Your club
- Your Area
- Your division
- Your District
- and Toastmasters Education Program
Keep Growing, Keep Glowing!
Club Officer Training Consolidation – 30-Aug-2017
We would like to extend our profound thanks and Congratulate the Area and Division Directors for their efforts and having ensured that maximum number of club officers have been trained during the period July - August 2017. I attach herewith the consolidated report showing the number of clubs and officers trained during this period for your reference.
While there are only very few clubs which have officers yet to be trained, our Division and Area Directors are striving their best to complete it by tomorrow. I am sure we shall have improvement on this status too.
I have also compiled the number of clubs in each Area wherein seven out of seven officers have been trained during this period.
I would like to mention here that two Area Directors - Mandarr Agshikar (Area 34 -Division J) and Anil Kumar Vidyadharan (Area 36 - Division J) have trained all the officers in all the clubs in their respective Areas - Congratulations. If I have missed out anyone else, please let me know without fail. Efforts have to be appreciated.
I am waiting for more updates by tomorrow to close out. In the meanwhile, I request all of you to kindly verify the report as this is what has been logged into TMI as at this moment and if there are any discrepancies, kindly highlight so that we can rectify by tomorrow.
Congratulations! Keep Moving Ahead! – 16-Aug-2017
"Success is the Sum of Small Efforts, Repeated Day in and Day out" - Robert Collier
Congratulations on completing the club proxy assignment proactively. It might have been a simple task for you, but the joy and celebration generated among the District 105 family is very rewarding, as we have registered an all-time record of 88% clubs completing the goal. We are so proud that your club is a part of this wonderful family that keep spreading moments of joy and happiness. Keep up the spirit!
District 105 is committed to seeing clubs excel in their journey by accomplishing all milestones. With your proactive approach and support, we can continue celebrating the joy of simple success from time to time. Please note some of the main active tasks at this moment:-
|Sr. No.||Goal||How to Achieve||Deadline|
|1||Membership dues renewal for October-March period||Pay online through Club Central.||Renew minimum 8 members before 30th September to earn DCP goal #10a|
|2||SMEDLEY Award||Add 5 new / dual / reinstated members with start date as 1st Aug or 1st Sept.||Add members and make their membership payment before 30thSeptember|
|3||Lead and Win Award (CGD)||Complete October dues renewal for minimum 25 members by 10-Sept-2017.||10-Sept-17|
We have added a new page in our District website to track all the reports you may need to plan your goals. Please be encouraged to use the resources provided.
Start Collecting Membership Dues Renewal for Oct-March – 9-Aug-2017
“Doing the Best at This Moment Puts you in the Best Place for the Next Moment” – Oprah Winfrey
For some of the newly elected club treasurers, collection of membership renewal dues from members is often a tough task, leading to a stressful situation as the deadline approaches. In order to avoid missing the deadline or the corresponding DCP goal, successful clubs start the dues collection process much earlier – from July or January itself, for the October / April dues renewal.
Please note the following points:-
- Membership dues for 6 months is $45 per member
- There will not be any grace period for membership
- Clubs / Members who fail to pay dues renewal before the deadline of 1st October will not be in Good Standing
- Clubs to submit dues renewal for minimum 8 members before the deadline to secure the corresponding DCP goal and to ensure to be in Good Standing.
- Club Treasurer or any club officer can start membership renewal dues payment online from last week of August.
Be proactive, Start early, Avoid last moment worries.
Meetings Can Be Fun – 8-Aug-2017
In the Education Session, Moments of Truth - one of the points we discuss is "why do members leave our club" - lots of reasons however many of them leave because our meetings are the same, day in and out without any variety. Having fun during meetings or arranging fun meetings will definitely help our clubs not only to retain but also build their membership which eventually results in a healthy club.
This month's Toastmasters magazine has a lovely article on how to have fun meetings or include fun in our regular meetings. Go on, click this link and spend just ten minutes reading:
For example - the Digerati Toastmasters club every year conducts an UN day meeting - during this meeting, all members and guests dress in clothes which represent their country.
I am sure, once you read through and see the list of themes through the link, you will be wonder struck and start implementing them one by one.
Introducing Team CGD – 27-July-2017
As the saying goes "Together Everyone Achieves More". To help the Members, Clubs, Areas & Divisions to achieve their Goals, we have a team of experienced, dedicated and committed Toastmasters as part of the CGD Team for 2017-2018. This team will do their best to give all necessary support and help with the responsibilities of the Club Growth Director for District 105.
Please welcome TEAM CGD for 2017-2018.
Club Extension Chair - TM Deepak Gulati
Club Quality Chair - DTM Salam Mohammed Salar
Asst. Club Quality Chair - TM Nimmi Shibu
Club Retention Chair - DTM Andie Petrides
Asst. Club Retention Chair - TM Abdul Khaliq
CGD Media Champion - TM Bosco Mascarenhas
10 Qualities of Superior Leaders – 27-July-2017
Successful leaders share the following characteristics or views:
Leaders know what their mission is. They know why the organization exists. A superior leader has a well thought out (often written) mission describing the purpose of the organization. That purpose need not be esoteric or abstract, but rather descriptive, clear and understandable. In the case of Toastmasters, every member should be able to identify himself or herself with the mission and strive to achieve it.
Where do you want your Division or your Area or your club to go – to what heights do you want to take it up to? A vision needs to be abstract enough to encourage people to imagine it but concrete enough for followers to see it, understand it and be willing to climb onboard to fulfill it.
How is the organization going to achieve its mission and vision and how will you measure your progress? Like a vision, goals need to be operational; that is specific and measurable. If your output and results can't be readily measured, then it will be difficult to know if you have achieved your purpose. You may have wasted important resources (time, money, people etc.) pursuing a strategy or plan without knowing if it truly succeeded. So, in your clubs, Areas & Divisions please plan in such a way that your goals and your targets can be measured, monitored and achieved.
You must be seen by your members and followers as being an expert in your field or an expert in leadership. Unless your constituents see you as highly credentialed--either by academic degree or with specialized experience--and capable of leading your group to success, it will be more difficult for you to be as respected, admired, or followed.
Practically speaking, not all leaders possess all of the characteristics that spell success. Many leaders learn along the way with hard work. As crises and challenges arise, those at the top of the hierarchy have key opportunities to demonstrate to others that they are in fact, qualified to be leaders. In actuality, greater competency can be achieved as and how you move day after day in your leadership and acquire those qualities to be a great leader. That is the reason this organization has the Tag Line “Where Leaders Are Made”.
5. A strong team:
Realistically, few leaders possess all of the skills and abilities necessary to demonstrate total mastery of every requisite area. To complement the areas where he or she is not an expert, a wise leader assembles effective teams of experienced, credentialed, and capable individuals who can supplement any voids in the leader's skill set. This ability is what sets leaders apart from others. That is the reason, in Toastmasters, leaders are very effective when they have members in their teams who are individually qualified to handle certain professional areas of responsibility. After building the team, the leader needs to trust that team to understand issues, create solutions, and to act on them. Remember TEAM -“Together Everyone Achieves More”.
6. Communication skills:
It does little good to have a strong mission, vision, and goals if the leader cannot easily and effectively convey his ideas to the team and members inside and outside of the organization. He must regularly be in touch with key individuals, by email, meetings, or other forms of correspondence. Latest technological resources provide various other means of keeping in touch. But, do not forget that the best way to ensure other people receive and understand the message is with face-to-face interactions.
7. A "can do, get it done" attitude:
Nothing builds a picture of success more than achievement, and achievement is the number one factor that motivates just about everyone across all cultures. When members see that their leader can lead and direct, has a clear vision and attainable goals, and actually gains results in a timely manner, then that person's credibility increases throughout the organization. Leaders must modestly demonstrate their skills to give their members valid reasons to appreciate and value their efforts.
The basic message which I wish to convey in this article is that you as the leader should be "be out there" for your members. Continually demonstrate to them your leadership qualities in a very modest manner. Communicate with them using any of a variety of methods that show them you are worthy of your position. Make that process inspiring and positive and you can almost guarantee that your results will be consistent with your efforts.
District Budget Allocation 2017-18 – 26-July-2017
The District Finance Manager is working hard to ensure budget preparation and formalities are completed on time in compliance with TI requirements. Here below are few points for your understanding:-
1. Division/ Area are not independent accounting unit as envisaged in the TI structure. If Division/ Area is holding bank account for TI funds either in 'corporate or individual or jointly with others' this should be disclosed for obtaining TI approval and to record all transactions in the District accounting records.
2. Strict Financial discipline is to be maintained in all financial matters. Each claim shall be fully supported by adequate documentation as we are subject to audit scrutiny locally and by TI.
3. The District is required to incorporate Division/ Area activities related receipts/ payments in the District accounts. The PQD and CGD have already written to you to provide inputs for developing the district budget. I would urge all the Division directors to provide the required information, in consultation with the Area Directors, within the timelines provided by the PQD and CGD, not later than 5th August 2017.
Please find attached the broad guidelines in terms of Area and Division budget followed during last year. Please note that due to reformation, the District budget will be almost half of last year budget. Still we want to try our best to keep the same re-imbursement figures to Division and Area, as long as the final figures are within the specified limits set by TI policy and approved by TI.
I would like to emphasise that that district revenue is based on the number of active members in the district. We have to retain existing members and grow the membership by following the guidelines provided by our PQD and CGD through various initiatives.
Appreciate your cooperation and support. For any further clarifications, feel free to contact.
District 105 CGD Awards – 24-July-2017
Please find attached the list of CGD Awards for the period 2017-18 towards membership and club growth.
Request the Area Directors to kindly ensure this information reaches every club and member in your Area so that everyone is well aware of these awards and can individually and collectively work towards achieving these rewards and recognition for themselves as well as for their Clubs, Area & Division. If you have any questions related to these awards please feel free to contact the CGD.
Let’s put in our best efforts to create the Magic of Transformation within our clubs and within the life of each of our members and guests.
Take One, Get One Free! – 23-July-2017
Most of the current Area Directors are yet to complete their Communication Track (CC-ACB-ACS-ACG). Utilise your Area Director term effectively, to progress to the next level in your Communication track. It is only a myth that while serving on the Advanced Leadership Track, one will have to slow down on the Communication track.
Area Directors club visits provide ample opportunity to present a prepared speech from an Advanced Communication Manual. Following prepared speech projects are recommended:-
|AC Manual||Project #||Speech Project Title||Duration|
|Speaking to Inform||1||The Speech To Inform||5 - 7 Min|
|2||Resources for Informing||5 - 7 Min|
|3||Demonstration Talk||5 - 7 Min|
|4||A Fact Finding report||5 - 7 Min|
|5||The Abstract Concept||6 - 8 Min|
|Speeches By Management||1||The Briefing||3 - 5 Min|
|2||Appraise with Praise||5 - 7 Min|
|3||Persuade and Inspire||5 - 7 Min|
|4||Communicating Change||5 - 7 Min|
|5||Delivering Bad News||5 - 7 Min|
|Specialty Speeches||1||Speak Off the Cuff||5 - 7 Min|
|2||Uplift the Spirit||8 - 10 Min|
|3||Sell a Product||10 - 12 Min|
|4||Read Out Loud||12 - 15 Min|
|5||Introduce the Speaker||Meeting Duration|
|Special Occasion Speeches||1||Mastering the Toast||2 - 3 Min|
|2||Speaking in Praise||5 - 7 Min|
|3||The Roast||3 - 5 Min|
|4||Presenting an Award||3 - 4 Min|
|5||Accepting an Award||5 - 7 Min|
Speech topic for all the above projects can be made very relevant to the specific club or toastmasters in general (SMEDLEY Award, Membership dues payment on time, Education award for a member, Chartering process of a new club, Toastmasters Policy and Protocol etc). Get prior approval from your club VP-Education and President / VP-Education of the visiting club, for presenting prepared speech project.
Take one, get one free!
Progress in all aspects! Make your current term more rewarding!
Refreshing Sessions for Area Directors – 23-July-2017
District 105 is committed to spread awareness among our leaders and empower them this year. You may have noticed our actions / initiatives with this vision. We are so glad to see the right attitude in our selected leaders from the beginning itself to learn, grow and to be the decision makers for future.
The first Excom meeting held on 16-June was carefully planned to provide the best learning experience for our leaders. Our brothers and sisters from Jordan who could not attend the Excom meeting were trained by PQD DTM Balaji Nagabhushan during his recent visit. We would like to empower the following Area Directors from Oman who could not attend the Excom meeting in Dubai, with another refreshing session:-
|TM Prakash Nair||C11|
|TM Srinivasan Babu||D8|
|TM Saiju Victor||D9|
|TM Nilofer Tanna||E13|
|TM Fatma Almawali||E14|
|TM Basim Al Mushaifri||E15|
|TM Mohammed Al Nuaimi||E16|
|TM Ahsan Jalal||G17|
Appreciate if the FOUR Division Directors can call for a joint round table meeting with the above EIGHT Area Directors and arrange a brain storming/ knowledge sharing session where the values and vision shared during the Excom meeting is discussed and refreshed. Other Area Directors may also opt to attend. The meeting may be arranged at the earliest, but not later than 31-August 2017 (It can be planned with the remaining COTs scheduled in August).
The long term vision elements for the above are:-
- Enhance further the 'togetherness' culture among the leaders in Oman
- Strengthen the foundation of Toastmasters in Oman by making more quality leaders
- Start preparing for the next District reformation where Oman can be a separate District in next few years.
District 105 PR Awards – 22-July-2017
The District 105 PR Team is pleased to announce the Annual PR Awards for the year 2017-18. Some of the Award titles are new or rehashed to be more meaningful. A brief description of each Award, the eligibility criteria and the evaluation criteria are listed out in a lucid manner.
Kindly circulate to all clubs in your respective Areas/ Divisions and ensure that the information trickles down to every club and every member immediately so that they have enough time to plan their participation in these stimulating contests. In addition, we will soon be launching a sustained awareness campaign to keep the spirit of the awards alive all through the year and to ensure maximum participation. This campaign will use the District 105 Facebook page as well as the newly launched District 105 web page.
Hope to see the movers and shakers of the District revving up!
Preliminary data collection for District Marketing Plan – 22-July-2017
We are 22 days into the new term and I can see that lots of things have happened already. Great effort from all of you. The latest development is the launch of our new District 105 website. The PQD awards have been announced and the CGD awards will also get announced in the next 48 hours. The CGD Team will also get announced soon. I am sure you and your team of Area Directors have been busy doing a lot of interesting and important things like, finalizing your teams, ensuring club officers list is updated with TI, first round of COT has happened, club officers are installed into office, Area & Division Success plan is being worked on, etc.
As we do all this, It’s time for us now to also work on the District Marketing Plan and input from the Division & Area Directors is very important for this. Let us put our heads together and come up with realistic targets and how to achieve them.
Attached please find an excel sheet seeking your input. Please discuss with your Area Directors and revert to me. Appreciate if you could send me the completed sheet by July 31, 2017 for your respective Divisions.
Area Directors Club Visit – 21-July-2017
Congratulations to the Area Directors who have started their club visits. Early identification of the strengths and weaknesses of clubs under your Area, will help you make realistic plans towards achieving your Area goals. One of the basic requirements towards Distinguished Area Program is to submit AD Club Visit report online through District Central. The officers of current term will get online access by end July. Though the deadline to submit the first round of club visit is 30-November, it is better to start submission at the earliest. Here are some tips to assist you:-
- Start with submitting the report for your home club, as it will surely make you comfortable and give you confidence. Plan to do it during August first week.
- Encourage the clubs to share their club success plan with you. It is important to ensure that the clubs are working on a Club Success Plan.
- DCP progress can be collected from the dashboard
- Members educational achievement can be collected from dashboard
- The report can be submitted, even if the complete data is not available or the club is not sure of their plans at this stage.
- Incase a club is not meeting, the report can still be submitted with the available information with details of the current situation of the club
- Updated / Revised report can be submitted for the same club, again, before November 30th.
- For guidance, a typical submitted AD club visit report is attached herewith.
- Keep all the information readily typed out in a file so that same can be copy and paste into the online form during submission online. This will save your time and help in filling the online form within specified webpage timeout.
An early submission will assist the District team to carry out proper analysis and guide accordingly. Please note that the report will be copied by default to the District Trio, Division Director and the Club President. Appreciate your prompt action in submitting the reports at the earliest (starting from beginning of August).
PQD Awards 2017-18 – 16-July-2017
Please find attached herewith the PQD Award Categories for the year 2017-18. A short and simple explanation of the category is mentioned alongside each award.
Please circulate to all clubs in your respective Areas / Divisions so that they have enough time to participate and win these awards. We would like to announce and appreciate every club / member who achieves such distinction.
Let's go for it. Let's make noise. The more, the merrier.
PQD Education Snippet – 16-July-2017
District Audit Committee – 15-July-2017
Best Practice for Area and Division Directors – 14-July-2017
PQD- Members Education – 9-July-2017
Keep the Resource Materials Handy– 7-July-2017
CGD – Golden Quarter Award – 1-July-2017
But to start with, today I am happy to launch the first of such award which is the “Golden Quarter Award”. This is a CGD award from the District, to recognize and reward those special members of District 105 who take the lead to charter a new Toastmasters club on or before 30th September 2017. Details of the award are given below. The flyer in pdf and jpeg format is attached. This can be used to promote the award within all clubs and members of District 105.
My Area will Be Presidents Distinguished – 28-June-2017
|1||Submit AD Club Visit Report for 75% of the club base (first visit report by 30-Nov and second visit report by 31-May)||Complete the club visits early. Submit reports early (by 31-Aug and 28-Feb). Additional reports can be submitted as required / if needed.|
|2||No net club loss during the current toastmasters year||Identify the struggling clubs in the Area right now and form a team to make them sustainable.|
|3||Number of Distinguished clubs in the Area to be 50% of the base +1||Ensure that all clubs get each one of the DCP goals. Promote the Smedley Award to ensure that membership goals are met.All clubs to be Distinguished.All clubs to win SMEDLEY Award.|
|4||Add one new club to the Area||Look for opportunities around. Work on any lead to form a new club without any delay. Plan Demo meetings.|
Roadmap to Success – Area Success Plan – 27-June-2017
CGD - Welcome Message – 26-June-2017
Minutes of First District 105 Excom Meeting – 16-June-2017
The Area, Division and District leaders actively participated to make the first Excom meeting of District 105 held today at the Emirates Headquarters Auditorium, Dubai, UAE, a huge success.
Please find the Minutes of Meeting for your review.
Notice for First District 105 Excom Meeting – 12-June-2017
Past Leaders Committee – 12-June-2017
|Sr. No.||Committee Member||Remarks|
|1||Mohammed Murad, DTM, PIP||District Governor 2003-04, International President 2014-15|
|2||Radhakrishnan Karantharath, DTM||District Governor 2008-09|
|3||Uma Radhakrishnan, DTM||District Governor 2010-11, Region 11 Advisor 2011-13|
|4||Maria Victoria Ferrer, DTM||District Governor 2013-14, Region 11 Advisor 2015-16|
|5||Yasser Sulaiman, DTM||District Governor 2014-15|
|6||Sujit Sukumaran, DTM||District Director 2015-16|