PR Awards Information

MEMBER LEVEL AWARDS

A1) "Golden Quill" Award

Description: 
Awarded for the Best article published in external media or Club, Area or Division Newsletter
Submission Deadline: 
15 April 2018
Eligibility: 
1. Only submissions by toastmasters in good standing at time of submission will be considered
2. Contents must be substantially original
3. Length: 1000 to 1500 words
Evaluation Criteria:
1. Content (50%) - usefulness to development of individual toastmasters or of clubs  in terms of relevant knowledge, communication, language and leadership skills
2. Language (30%) - Quality of language, style, humour, grammar, structure
3. Impact (20%) - the potential impact that the article has on individuals and clubs in terms of improving toastmasters communication and leadership skills within the club, the workplace or at any other place
Award Details: 
Medal during DTAC

A2) "Poster Master" Award

Description: 
Awarded for the 'Best Poster' designed for a Toastmasters Club, Area or Division Event 
Deadline: 
15 April 2018 
Eligibility:
1. Only submissions by toastmasters in good standing at time of submission will be considered
2. Contents must be substantially original
3.  Submissions must follow international standard poster sizes which are 24″ x 36″ for a large poster, 18″ x 24″ for a medium, 11″ x 17″ for a small poster; While most posters are likely to be used for on-screen viewing, the resolution must be adequate for printing them in medium format (18" x 24") with clarity and no pixellation; both landscape and portrait formats are acceptable
4. Posters can use computer graphics, photographs or a mix of both with appropriate text
5. Submissions shall be through electronic files (JPEG) and file sizes shall not be more than 6 MB
Evaluation Criteria:
1. Creativity (30%)
2. Visual appeal (30%)
3. Clarity of Purpose and relevance to toastmasters (20%)
4. Conformance to Toastmasters International Branding Guidelines (20%)
Award Details: 
Medal during DTAC

A3) "Lensman" Award

Description: 
Awarded for the best photograph showcasing any or all of the values, objectives and the spirit of toastmasters (one winner each for the first three quarters)
Deadline: 
15th October 2017, 15th January 2017 and 15th April 2018
Eligibility: 
1. Only, submissions by toastmasters in good standing at time of submission will be considered
2. The photograph must be an original work of the submitting toastmaster and must be certified to that effect. Consent of any person(s) figuring in the photograph must be obtained as required 
3. Format: Electronic submission in JPEG format with a minimum file size of 1 MB
4. Image quality: Images shall not be electronically manipulated except for cropping, and adjustments for colour balance, saturation, contrast, sharpness and brightness
Evaluation Criteria:
1. Content (40%)- What the picture portrays; does it tell a story? does it provoke thought? is it a call for action?
2. Technical Quality (40%) - Composition, Lighting, colour balance, sharpness etc. 
3. Overall impact: (20%)
Award Details: 
Medal during DTAC

A4) "24 Frames" Award

Description: 
Awarded for the best short video that brings out a meaningful toastmasters story or message showcasing any or all of the values, objectives and the spirit of toastmasters (one winner each for the first three quarters)
Deadline: 
15th October 2017, 15th January 2017 and 15th April 2018
Eligibility: 
1. Only submissions by toastmasters in good standing at time of submission will be considered
2. The video must be an original work of the submitting toastmaster and must be certified to that effect. Consent of any person(s) figuring in the video must be obtained as required 
3. Format - Electronic submission in MP4 format
4. Image quality - Adjustments for colour balance, saturation, contrast, sharpness and brightness are permitted
5. Animation videos are excluded
Evaluation Criteria:
1. Content (40%) - What the video portrays; does it tell a story? does it provoke thought? is it a call for action? 
2. Technical Quality (40%) - Composition, Lighting, colour balance, sharpness, quality of sound track, clarity of dialogues etc.
3. Overall impact: (20%)
Award Details: 
Medal during DTAC

CLUB LEVEL AWARDS

B1) "Prime Communiqué" Award

Description: 
Best Club Newsletter Award 
Deadline: 
15 April 2018
Eligibility Criteria:
1. Only submissions by clubs in good standing at time of submission will be considered
2. Minimum three issues with a gap of 2 months between issues during the year are required to qualify for the award
3. Submissions shall be in Adobe Acrobat Portable Document Format (pdf) format only
Evaluation Criteria:
1. Educational contents (30%)
2. News value (Club, Area, Division, District) (30%)
3. Compliance with Toastmasters Branding guidelines (20%)
4. Layout, Design, Consistency among issues, Creativity (20%)
Award Details: 
Medal during DTAC

B2) "Web Weaver" Award

Description: 
Best Club Website Award
Deadline: 
15 April 2018
Eligibility Criteria:
1. Only submissions by clubs in good standing at time of submission will be considered
2. Club websites may be independent sites created from scratch or sites created using the freetoasthost platform
Evaluation Criteria:
1. Relevant Educational content (20%)
2. Design Layout, Adherence to Toastmasters brand guidelines (20%)
3. News Value (Club, Area, Division, District) (20%)
4. Creativity (15%)
5. Frequency of updates of Club History and Current Affairs (15%)
6. Links to Toastmasters resources Website/ dashboard and other resources (10%)
Award Details: 
Medal during DTAC

B3) "Media Talk" Award

Description: 
Awarded to the Club that maintains best Social media presence throughout the year
Deadline: 
15 April 2018
Eligibility Criteria:
1. Only submissions by clubs in good standing at the time of submission will be considered
2. For the purposes of this award, Facebook and Whatsapp are the two platforms being considered with more weightage being assigned for Facebook
3. Participating clubs shall provide their club FB page links to the district PR team. They may also use the 'Export Chat' facility to create quarterly archives for their club Whatsapp group for submission in support of their submission.
Evaluation Criteria:
1. Relevance of  content (40%)
2. News Value (Club, Area, Division, District) (20%)
3. Popularity among members (15%)
4. Liveliness of the group and frequency of updates  (15%)
5. Innovation (10%)
Award Details: 
Medal during DTAC

NOTES:-

- All submissions will be evaluated by a committee to be appointed by the District PR Team
- At the discretion of the evaluation committee Awards may not be declared for any category in case a minimum of three submissions is not received under that category or if in the judgement of the evaluation of the committee none of the submissions meet a minimum quality that is expected

PR AWARDS – GUIDELINES FOR SUBMISSION OF ENTRIES

1. All submissions are to be made through the District 105 webpage (http://www.district105.org/) where only the links (URL) to the actual entry submissions shall be uploaded. The actual submissions shall be uploaded on a separate digital publishing website. In other words, all submissions in digital format shall be uploaded and archived on a designated 3rd party digital publishing platform and only the links to it will be on the district webpage

2. However, to complete the submission process, the same link uploaded to the district website shall be sent by email to This email address is being protected from spambots. You need JavaScript enabled to view it.. This is to ensure that no entry is missed and to provide a channel for confirmation of receipt of entries. Please expect a confirmatory email within 48 hours of your submission.

3. Please do not use the email This email address is being protected from spambots. You need JavaScript enabled to view it. for anything other than PR Awards submission

4. The UPLOAD tab is located right below the district website banner. Click on UPLOAD to select separate options for uploading VIDEOS, NEWSLETTER, WEBSITE LINKS and FILES.

5. Except for ‘Web Weaver’ and ‘Media Talk’ Awards, actual submission material to other five categories namely, “Golden Quill”, “Poster Master”, “Best Lensman” and “Prime Communique” shall be posted on the digital publishing platform ISSUU. The video submission for ’24 Frames’ shall be uploaded on YouTube or VIMEO

6. Toastmasters submitting entries will have to create an account on https://issuu.com/ and for Video submissions on https://www.youtube.com or https://vimeo.com

7. After publishing on your ISSUU / YouTube / VIMEO account, copy the link to post to district website http://www.district105.org/ and to mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

8. The submission format for each category is listed below

Sl. Award Brief Description and Deadlines File Format ‘UPLOAD’ TAB on District 105 Web page
A) MEMBER LEVEL
A1 “Golden Quill” Best article published;  Deadline: 15-April-2018 PDF FILE
A2 “Poster Master” Best Poster design; Deadline: 15-April-2018 PDF/ Jpeg FILE (post multiple entries as one pdf file)
A3 “Best Lensman” Best Photograph; Deadline: 15-Jan-2018 and 15-April-2018 Jpeg FILE
A4 “24 Frames” Best short video; Deadline: 15-Jan-2018 and 15-April-2018 MP4 VIDEO
B) CLUB LEVEL
B1 “Prime Communique” Best club newsletter award; Deadline: 15-April-2018 PDF NEWSLETTER
B2 “Web Weaver” Best club website award; Deadline: 15-April-2018 Submit URL WEBSITE LINK
B3 “Media Talk” Best social media presence; Deadline: 15-April-2018 Submit URL Email request to This email address is being protected from spambots. You need JavaScript enabled to view it.